Introduction - AI-assisted meetings

Swiftask helps you record, transcribe, and analyze meetings with AI assistance. Capture important moments automatically, convert audio to text with exceptional accuracy, and extract key insights—all without manual effort.

Use AI-assisted meetings when you want to focus on the conversation while Swiftask handles recording, transcription, and analysis in the background.

Overview

The AI-assisted meetings feature automates the entire meeting workflow. Swiftask detects when a conversation starts on your computer, automatically begins recording, and uses advanced AI to transcribe and analyze the discussion. After your meeting ends, you'll have a complete transcript with automatic key points extraction, all synchronized to the cloud for easy access from any device.

AI-assisted meetings are designed to free you from the burden of note-taking so you can focus entirely on what matters: the conversation itself.

Prerequisites

To use AI-assisted meetings, you need:

• A Swiftask account (sign up at swiftask.ai)

• The Swiftask desktop application installed on your computer (for automatic meeting detection)

• A microphone on your device (built-in or external)

• Microphone permissions enabled for Swiftask in your operating system

What you can do with your meetings

Swiftask provides six powerful AI-assisted capabilities for your meetings:

Automatic recording

Capture your meetings effortlessly. The app automatically detects conversations and starts recording without any manual action.

Key features:

• Automatic meeting detection on your computer

• Background recording without disrupting your work

• Intuitive controls to pause or stop recording

Intelligent transcription

Convert audio to text with exceptional accuracy thanks to advanced AI technology. Swiftask handles multiple speakers, background noise, and technical terminology.

Key features:

• Multi-language speech recognition

• Speaker identification

• Automatic correction and continuous learning

Automatic key points

Swiftask automatically identifies important moments and decisions made during your meetings, saving you time on manual note-taking.

Key features:

• Extracts decisions and action items

• Identifies discussion highlights

• Summarizes key takeaways

Cloud synchronization

Access your recordings and transcripts from any device thanks to secure synchronization. Your meeting data is always available when you need it.

Key features:

• Instant cloud backup

• Access from web, mobile, or desktop

• Secure storage and encryption

Simplified sharing

Easily share your transcripts with your team via secure links or PDF exports. No complicated setup required.

Key features:

• Secure shareable links

• PDF export functionality

• Team collaboration ready

Advanced search

Instantly find any information in your transcripts thanks to our powerful search engine. Search across all your meetings at once.

Key features:

• Full-text search across transcripts

• Quick navigation to specific moments

• Organized meeting library

Step-by-step guide

1. Open the meeting section

Navigate to the Meetings section in the left sidebar of Swiftask. You'll see your meeting library with options to organize and access your recordings.

What you'll see:

• All meetings – Complete list of all your recorded meetings

• Personal meetings – Your individual recordings

• Collections – Organize meetings by project or category

• Filter options – View meetings from today, this week, or this month

2. Open the desktop application

To start recording a meeting, open the Swiftask desktop application. Click Open desktop application to launch the application on your computer.

3 . Start recording

Navigate to the Meetings section and click Record Meeting to start recoding

During recording:

• A small indicator shows that Swiftask is capturing audio

4. Transcription begins

When your meeting ends, Swiftask begins transcription. The AI converts your audio to text using advanced speech recognition technology.

Transcription features:

• Multi-language support

• Speaker identification ( speaker A, speaker B, ...)

5. Access your transcript

Once transcription is complete, your transcript appears in the Meetings section. You can:

• Review the full text of your meeting

• Copy scripts

• Assing meeting to a collection

• Share with your team using secure links

Automatic and effortless recording

Never miss an important moment in your meetings again. Swiftask simplifies the recording process so you can focus on what really matters: your conversation.

Key benefits:

• Automatic meeting detection on your computer

• Background recording without disrupting your work

• Intuitive controls to pause or stop recording

AI-powered accurate transcription

Our cutting-edge technology converts your conversations to text with exceptional accuracy, even in noisy environments or with multiple speakers.

Key capabilities:

• Multi-language speech recognition

• Speaker identification

Practical use cases

Capture client meetings

Record client calls to ensure you don't miss any requirements or commitments. Transcripts serve as an official record of what was discussed and agreed upon.

Example: A sales team records client discovery calls. The transcript captures all feature requests and budget constraints, which can be instantly shared with the product team.

Document team decisions

Record team meetings to create a permanent record of decisions, action items, and who is responsible for what. No more confusion about who said what.

Example: During a project kickoff meeting, Swiftask records and transcribes the discussion. Key decisions about timeline and budget are automatically highlighted for easy reference.

Training and onboarding

Record training sessions for new team members. They can review transcripts at their own pace, and you can share specific sections with others.

Example: A manager records a training session on company processes. New hires can search the transcript for specific topics and watch the recording segment for clarification.

Compliance and audit

Maintain accurate records of important discussions for compliance, legal, or audit purposes. Transcripts provide evidence of what was discussed and when.

Example: A compliance officer records quarterly reviews with department heads. Transcripts serve as official documentation for regulatory requirements.

Tips & best practices

Position your microphone properly

If using an external microphone, position it 6-12 inches from your mouth. Ensure the microphone is not blocked and has a clear path to your voice.

Minimize background noise

While Swiftask handles some background noise, you'll get better transcripts if you record in a relatively quiet environment. Close windows, silence notifications, and ask others to minimize disruptions.

Review transcripts for accuracy

Always review the transcribed text after your meeting. While transcription is highly accurate, you may want to correct technical terms, proper nouns, or industry-specific language that the AI might not recognize perfectly.

Organize meetings with collections

Use collections to organize your meetings by project, client, or team. This makes it easier to find meetings later and share them with the right people.

Troubleshooting

Transcription is incomplete or inaccurate

Cause: Poor audio quality, heavy background noise, or unclear speech.

Solution:

• Record in a quieter environment

• Speak more clearly and at a natural pace

• Use a higher-quality microphone if available

• Manually edit the transcript to correct any errors

• For technical terms or names, you can add them manually after transcription

Microphone not detected

Cause: Your device doesn't have a microphone, or it's not connected.

Solution:

• Check that your microphone is properly connected (for external microphones)

• Ensure your device's built-in microphone is functional

• Try using a different microphone if available

• Check your operating system's microphone permissions for Swiftask

Additional resources

• Record meeting – Step-by-step guide to starting your first meeting recording

• Quick interface tour – Learn how to navigate the Meetings section

• Meeting transcription – Detailed guide to transcription features and options

• Chat quick start – Use Chat to discuss your meeting transcripts with AI

Ready to record your first meeting? Open the Swiftask desktop application now and let AI handle the recording while you focus on the conversation.